Academic Concern, Warning and Probation for the DVM Program

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Graduate Program Academic Probation Policy

DVM Academic Concern:

Any student whose performance is below 75% in one course during the semester will be placed in the academic concern category.  If a student’s performance improves within four (4) weeks, then the student will be removed from the “academic concern” category for that semester.

To address the needs of the student:  

  1. Students will be required to meet with at least one of the following:  their academic advisor, the Director of Academic Success,  the Academic Success Specialist, the Director of Academic and Inclusive Excellence and/or the Associate Dean of Student Affairs and Admissions. 
  2. The student will be provided with contacts for available course tutors and may schedule tutoring sessions if desired. 
  3. The student will be counseled to meet with the CVM Academic Success team to review successful study practices and behavior that can contribute to academic success.

Once the student improves their grades, they will no longer be required to meet with the Academic Success team.  However, all students are encouraged to continue to meet with tutors and the CVM Academic Success team to help improve their outcomes.

 

DVM Academic Warning:

Any student whose performance is below 75% during a semester in two courses or more courses will be placed in the academic warning category and will be required to follow specific procedures designed to help improve the student's performance.

To address the needs and requirements of these students:

  1. Students will be required to meet with at least one of the following: academic advisor, Program Director, Academic  Success Specialist, Director of Academic Success, the Director of Academic and Inclusive Excellence, or the Associate Dean for Student Affairs and Admissions to review their plans on improved performance.
  2. The student will be provided the contacts for the available course tutors and may schedule tutoring sessions as desired.
  3. The student will be counseled to meet with the CVM Academic Success team to review successful study practices and behavior that can contribute to academic success.
  4. While on Academic Warning status, a student may take up to 1.5 credits hours of elective coursework.  Careful consideration should be given when deciding to take additional coursework while in academic warning status.

These procedures may be in place for the remainder of the applicable semester, regardless of future performance in the semester's course work. All attendance data and meeting records will be provided to the Student Progress Committee as part of its evaluation of the student's performance should a student be required to come before the committee.

 

DVM Academic Probation:

Academic probation encompasses the following situations:

  1. Any DVM student who is recessed will be placed on academic probation for the first semester they return.
  2. Any DVM student who fails a course will be placed on academic probation for the next semester and may appear before the Student Progress Committee.
  3. Any DVM student with an overall average at or below 75% or an average at or below 75% in three or more classes from the previous semester will be placed on academic probation.
  4. Any DVM student whose academic performance remains at or below 75% while on probation, will remain on probation for the subsequent semester(s).
  5. Any student that took a leave of absence and was failing a course or had less than 75% in 3 or more courses at the time that they took the leave of absence will be on academic probation for the returning semester

Requirements for a student on academic probation are:

  1. Mandatory meeting with the course director of the course(s) with poor academic performance.
  2. Mandatory initial meeting with the Director of Academic Success, Director of Academic and Inclusive Excellence, Academic Success Specialis, and/or the Associate Dean for Student Affairs and Admissions to create a success plan for academics, to be on file with the ADSAA.
    • This plan may include regularly scheduled meetings with the Academic success team, counselors, tutors, and other programs or interventions as recommended.
  3. Students may not hold any office in a student organization, corporate representative position, serve as an academic tutor or TA, nor attend local or national meetings that interfere with class attendance or exam preparation (studying) while on probation.
  4. Students may participate in summer research but are restricted to no more ten (10) hours of research work during the semester.

These requirements are in place for the remainder of the applicable term, or until the Student Progress Committee or Associate Dean for Student Affairs and Admissions is satisfied the student is making satisfactory academic progress.